BOROUGH OF STONINGTON

P O Box 328

Stonington CT 06378

Annual Borough and Budget Meeting

May 9, 2009

9:00 A.M. at the new Firehouse

Agenda:

1. Approve minutes of last year’s meeting.

2. Warden’s Report.

3. Act on a budget for the fiscal year ending June 30, 2010.

4. Consider a Highway Department Capital Improvement Program.

5. Select trustees for the Waldron Fund.

6. Other Business.

ITEM 1. Approve minutes of last year’s meeting. Copies of the minutes are available in advance from the Clerk-Treasurer. Please call the office at 535-1298. (Done)

ITEM 2. Warden’s Report (Done)

ITEM 3. Act on a budget for the fiscal year ending June 30, 2010. This meeting may approve or modify the proposed budget, or replace it. The following budget has been prepared by the Board of Warden & Burgesses. Public hearings were held March 16, 2009 and April 27, 2009.

ITEM 4. Consider a Highway Department Capital Improvement Program.

In order to receive funding under the state’s Local Capital Improvement Program, the Borough must apply for assistance on a project that is part of a current approved five year (or longer) capital improvement program. Each project is reviewed by the Board prior to initiation.

Following is a summary of the Street Commissioner’s five year proposal for infrastructure, major roadway, curbing, and sidewalk improvements.

Highway Department

Capital Improvement Program

09/10 School St., Seawalls & needed sidewalks & curbs $100,000

10/11 Orchard St., Wall Street, Seawalls & needed sidewalks & curbs $100,000

11/12 Cutler Street, Bayview Avenue, Elm Street, & needed sidewalks & curbs $100,000

12/13 Northwest St., Gold Street, & needed sidewalks & curbs $100,000

13/14 Cliff Street, Denison Avenue, & needed sidewalks & curbs $100,000

ITEM 5. Select trustees for the Waldron Fund. (Done)

In 1837, the Borough received a bequest from Jonathan C. Waldron, the interest to be used between the months of October and April to furnish poor families of the Borough with fuel, food, and raiment. Over the years, the fund has received other contributions and has built to about $148,000. Last year $1,400.00 were distributed in assistance. There are three trustees of the Fund, and they are chosen by the Borough voters at the Annual Meeting. Current trustees are Rose Raffo, Eleanor Casey, and Eileen Jachym.

ITEM 6.

INCOME

ACTUAL BUDGET PROPOSED

2007/2008 2008/2009 2009/2010

GRANTS & REIMBURSEMENTS

1 Town of Stonington 113,429 155,706 159,516

2 State of Connecticut 11,251 11,159 8,629

LoCIP 0 1,647 1,602

124,680 168,512 169,747

FIRE PROTECTION FEES

21 Stonington Fire District 48,494 75,378 57,125

22 Wamphassuc 20,000 20,000 25,336

23 Lord’s Point 20,442 31,000 23,563

88,936 126,378 106,024 OTHER INCOME

61 Permits and Fees 3,473 4,500 4,000

62 Interest on Investments 15,364 15,000 13,150

64 Sale of Assets 0 8,000 0

69 Telephone Property Tax 1,835 1,990 1,779

Miscellaneous 42 0 0

20,715 29,490 18,929

PROPERTY TAXES

81 Property Taxes 666,322 712,792 666,016

666,322 712,792 666,016

91 Accumulated Revenue Fund Balance Designated 120,000 23,000 0

1,020,653 1,060,172 960,716

ASSESSMENT: 365,491,056

MILL RATE 0.00185

GRAND LEVY 676,158

RATE OF COLLECTIONS 98.5%

COLLECTIONS 666,016

ORDINARY EXPENDITURES

ACTUAL BUDGET PROPOSED

GENERAL GOVERNMENT 2007/2008 2008/2009 2009/2010

ADMINISTRATIVE

101 Audit & Accountant 18,310 20,800 20,800

103 Election 0 3,000 0

104 Insurance

Surety Bonds 728 740 740

LAP-Liability, Auto & Property 17,533 18,000 18,400

Worker’s Compensation 14,048 14,500 15,400

105 Professional Services 45,030 30,000 25,000

106 Special Mailings 600 700

107 Community Affairs 1,834 1,000 1,000

108 Health Insurance 21,253 35,000 37,000

109 Health Insurance Deductible 50 300 300

OFFICE

121 Legal Notices 548 1,000 1,000

122 Equipment R&M/Upgrading 982 1,000 1,000

123 Postage 215 600 600

124 Supplies 1,194 1,200 1,200

125 Telecommunications 2,274 3,200 3,200

129 Miscellaneous 277 500 500

130 Administrative Assistant 30,000 30,000 30,900

TAX COLLECTOR

141 Legal Notices 482 1,000 750

142 Liens 10 200 200

143 Postage 410 800 800

144 Collection Expenses 5,883 6,000 6,000

SALARIES

161 Assessor 600 600 600

162 Burgesses 3,600 3,600 1800

163 Clerk-Treasurer 5,000 5,000 2500

164 Tax Collector 600 600 600

165 Warden 8,000 8,000 8,000

168 Payroll Taxes 3,465 3,657 3397

CONTRIBUTIONS

191 Stonington Free Library 15,000 15,000 14,500

ACTUAL BUDGET PROPOSED

2007/2008 2008/2009 2009/2010

192 Stonington Ambulance 3,000 3,000 2,000

193 SeCTer 550 361 315

194 SE CT Council of Governments 516 516 516

195 CT Conference of Municipalities 900 900 900

179,984 210,674 200,618

BOARDS AND COMMISSIONS

PLANNING & ZONING

201 Legal Notices 4,846 4,000 4000

202 Printing 432 750 750

203 Books & Training 180 1,000 500

204 Secretary/Typist 1,170 2,000 2,000

205 Professional Services-Legal 2,207 5,000 5,000

206 Professional Services-Planner/Engineer 2,500 2,500

SHARED PZC & ZBA

221 Postage 401 500 500

222 State Conservation Fund 616 800 800

257 Zoning Officer Salary 24,000 24,000 24,000

258 Payroll Taxes 1,925 1,990 1,990

259 Miscellaneous/Office 509 750 500

ZONING BOARD OF APPEALS

241 Legal Notices 0 400 400

242 Books & Training 0 400 400

243 Professional Services-Legal 787 400 400

37,073 44,490 43,740

FIRE DEPARTMENT

GENERAL EXPENSES

301 Fuel 1,383 1,600 1,700

302 Maintenance of Alarms 1,018 1,500 1,500

303 Maintenance of Radios 1,845 1,500 1,500

304 Maintenance of Trucks & Equipment 16,885 15,000 16,500

305 Tools & Equipment 51,824 20,000 20,000

306 Telecommunications 5,949 6,500 6,500

309 Miscellaneous 997 1,200 1,000

ACTUAL BUDGET PROPOSED

2007/2008 2008/2009 2009/2010

FIREHOUSE – 100 MAIN STREET

311 Electricity 10,629 11,000 11,000

312 Propane 17,818 20,000 16,000

314 Water & Sewer 1,380 1,500 1,500

315 Supplies 750 500 500

317 Repairs & Maintenance 13,149 8,000 8,000

INSURANCE

321 Accidental Death Insurance 2,671 2,600 2, 600

324 LAP-Liability, Auto & Property 19,475 21,500 21,500

PERSONNEL EXPENSES

341 Fire Companies & Department 9,600 9,600 8,600

342 Medical 3,500 3,500

343 Length of Service Awards Program 14,496 12,752 13,000

344 Training 1,548 3,000 3,000

345 Uniforms 363 1,500 1,500

SALARIES

361 Chief 21,000 21,714 22,365

362 Deputy Chief 7,000 7,238 7,455

363 Assistant Chief 4,000 4,136 4,260

364 Fire Marshal 6,000 6,204 6,200

566 Janitorial-Firehouse 5,200 5,200 5,200

368 Payroll Taxes 3,305 3,420 3,495

218,285 190,664 188,375

401 Rental of Hydrants & Pipes 36,613 39,000 39,000

PUBLIC BUILDINGS (FIREHOUSE INCLUDED IN FIRE DEPARTMENT)

BOROUGH HALL/HIGHWAY GARAGE – 26 CHURCH STREET

501 Electricity 1,445 3,928 3,000

502 Heating Oil 4,944 6,000 7,000

503 Insurance 400 400 400

504 Water & Sewer 195 200 300

505 Supplies 386 500 500

509 Repairs & Maintenance 3,931 6,000 6,000

ACTUAL BUDGET PROPOSED

2007/2008 2008/2009 2009/2010

WAGES & SALARY

565 Janitorial-Borough Hall 4,057 4,000 4,000

568 Payroll Taxes 590 306 306

15,949 21,334 21,506

STREET DEPARTMENT

GENERAL

601 Gas & Oil 1,894 2,000 2,500

602 Equipment R&M/Upgrading 19,997 16,000 16,000

603 Professional Services 425 0 0

604 Street Repairs 3,746 4,000 4,000

605 Supplies 5,492 5,500 5,500

609 Telephone & Miscellaneous 1,557 1,200 1,500

610 Snow Removal * 0 0 10,000

WAGES & SALARY

656 Labor – Regular 98,833 99,535 100,521

657 Labor – Overtime 9,635 14,655 15,093

666 Deferred Compensation 1,662 1,700 1,755

667 Street Commissioner 2,400 2,400 4,000

668 Payroll Taxes 8,142 8,920 9,304

INSURANCE - Now listed under Administrative, budget lines 108 & 109, page 4

621 Health/Life/Dental 21,253 0 0

622 Health Insurance Deductible 50 0 0

175,086 155,910 170,173

PARKS, TREES, & RIGHTS OF WAY

GENERAL EXPENSES

801 Grounds Maintenance 6,758 7,000 7,200

802 Tree Maintenance 6,750 7,500 7,500

805 Signs, Surveys, & Rights of Way 500 500

806 Tree Master Plan 6,190 1,000 ___0

19,698 16,000 15,200

· New budget line

** Insurance now listed under Administrative, budget lines 108 & 109, page 4

ACTUAL BUDGET PROPOSED

2007/2008 2008/2009 2009/2010

SANITATION

GENERAL EXPENSES

909 Miscellaneous 1,309 1,500 1,500

1,309 1,500 1,500

TOTAL ORDINARY EXPENDITURES 683,997 688,571 680,112

CONTINGENCY EXPENSE

1301 Contingency Expense 7,807 21,000 25,000

SPECIAL REVENUE & TRUST FUNDS

1501 Deposits to Funds 145,000 150,000 99,464

(see page for details)

DEBT SERVICE

1601 Loan Payments 160,252 157,600 156,140

CAPITAL IMPROVEMENTS

1701 Highway Department Truck 0 52,000 0

TOTAL BUDGET 997,056 1,060,172 960,716

SPECIAL REVENUE & TRUST FUNDS (DETAILS OF LINE 1501)

(This page shows only funds for which money is requested. For information on all funds, see page 10 )

REQUESTED NEW NOTES & COMMENTS

DEPOSIT BALANCE

INFRASTRUCTURE RESERVE FUND 94,464 114,356

(Formerly Street Reserve Fund)

WAYLAND’S WHARF FUND 5,000 5,650

TOTAL DEPOSIT 99,464

BOROUGH ACCOUNT BALANCES

As of May 1, 2009

General Fund Balance: $114,621.17

Washington Trust Checking $ 33,849.65

Washington Trust Money Market $304,477.70

Due to Other Funds $223,706.18

Accumulated Revenue Fund Balance: $ 7,560.26

Included in General Fund Money Market

Capital & Nonrecurring Fund Balance: $387,711.73*

Due from General Fund $191,330.60

Washington Trust CD $196,381.13

Infrastructure Reserve Fund Balance: $ 19,892.00

Due from General Fund $ 19,892.00

Clock Fund Balance: $ 867.52

Due from General Fund $ 867.52

General Liability Fund Balance: $ 15,873.89

Washington Trust CD $ 15,873.89

Cannon Fund Balance: $ 12,845.03

Washington Trust CD $ 1,981.29

Due from General Fund $ 10,863.74

Wayland’s Wharf Fund Balance: $ 650.27

Washington Trust CD $ 650.27

Waldron Fund Balance: (Restricted Funds) $147,736.39

Chelsea Groton Checking $ 1,130.51

Chelsea Groton Savings $ 15,420.17

Washington Trust CD $131,185.65

William Williams Fund Balance: (Restricted Funds) $ 92,487.34

Washington Trust CD $ 52,723.92

Washington Trust CD #2 $ 39,763.42

DEBT (FIREHOUSE PROJECT & BOROUGH HALL IMPROVEMENTS)

(As of March 13, 2009)

People’s Bank (last payment 9/15/11) 4.6% interest $238,222.50

Bank of America (last payment 11/1/13) 3.9% interest $184,890.00

*Capital & Nonrecurring Accounts

Building Fund $243,701.15

Truck Fund $126,927.00

Office Equipment $ 666.00

Undesignated $ 16,417.58